How Project Management Software Can Increase the Productivity Of Your Team

Incorporating project management software into your business can help you to plan, organize and manage the staffing and resources of a project, meaning that you, and your team, can run a tighter ship and enjoy more streamlined ways of working. Have a read below for more details on the benefits that this software can deliver for your business.

Assign And Manage Tasks

Using project management software lets you assign tasks to individual staff members or teams and allows for easy monitoring of how these jobs are progressing. Some project software enables users to view task interdependency, too, so that you can easily identify a log-jam in the system, to get things moving again; this also means that team members can clearly see how their assignments have a knock-on effect on other tasks within the project.

Use the software to set task priorities so that everyone is aware of the urgency of their several jobs and to resolve staffing issues as they arise.

Team Collaboration

One of the key advantages of using the Kanban method with project management software is that it facilitates greater and easier collaboration between teams and individual staff members. This is achieved by, for example, making file-sharing a simple process and group chat and messaging features.

Multiple views, Kanban boards, and Gannt charts are also a means to allow team members to view the entire project and where the work they have been assigned fits into the overarching goal, allowing for a smoother workflow and negating the possibility of work being duplicated by different teams or individuals.

Risk Projection and Risk Management

Identifying potential risks is a crucial element of project management, and specialist software can help in this regard by highlighting before your project has even begun areas that could create problems, be this in terms of budget overspend, the potential of litigation, or concerning areas of health and safety.

Project management software allows you to comprehensively map out the entire project from the off, and keep tabs on all of its elements in real-time, meaning that you’ll be made aware of issues fast. Have a look at this list to learn more about how this type of software can help with risk projection and management, as well as the many other benefits it can deliver to your team. 

Ability to Customize

Many project management software options allow for full customization; everything from project dashboards to workflow charts can be tailor-made to reflect the nature of your project, meaning that you can make this tool work for you exactly the way you need it to. Some packages even feature customizable templates which can be saved and used again for similar projects in the future.

Marketing Automation

You may wish to choose project management software that features marketing automation tools. This can be an effective way to save time and resources, freeing up staff members to work on other important assignments that form part of the overall project at hand. If this is something that would be beneficial to your business, you could also consider ensuring that the software you select incorporates lead management tools, too, to help staff stay on top of potential new clients and assess the stage that differing deals are at in the pipeline.

Reporting Functionality

Being able to quickly and easily generate reports at all stages of your project is vital to continually monitor and assess, for example, employee performance, whether the project is on schedule, and how efficiently resources are being deployed. Reporting tools allow you to spot any arising issue early so that you can take steps to act on and resolve it promptly.

Generating a full report at the end of your project, which breaks down each of its components, is another benefit of utilizing this sort of software: detailed reports such as these mean that you can analyze, in-depth, what went right, and what elements you and the team can learn from going forward. Reports can form a vital part of subsequent staff training and development to boost productivity next time.

How To Choose the Right Project Management Software

There is a plethora of project management software available, and it’s important to choose carefully, as getting the most suitable package for your business could raise your team’s productivity exponentially.

Selecting the best software will depend on a number of factors, including the size of your business and the nature of your project. For example, if selling is never a factor in the projects that you oversee, then marketing automation needn’t be a dealbreaker feature for you. Larger businesses or projects, however, may want a comprehensive software package that includes accountancy and HR tools. Some software has a basic free tier, while others offer monthly paid options dependent on the nature of your business and your needs. Take some time to work out the best option for you to get the most out of this powerful tool.

Is Project Management Software Worth It?

Virtually all businesses could stand to benefit from incorporating project management software into their processes; whether it’s used as a simple organizational and collaborative tool or as a means to oversee every single aspect of a large-scale, complex project, it can boost productivity and help every component to run as smoothly as possible.