Working remotely and in a hybrid setup has been a huge change past the COVID-19 pandemic. Some companies have already adapted to the change, while others are still seeking ways to bring change to their work. On-site teams are not as relevant as remote and hybrid team setups making it complicated for managers to handle everything. Therefore, using technology for better coordination and management tasks has become crucial.

The use of software and applications makes it easier to take care of coordination and management. There are plenty of these tools nowadays that can boost productivity in your organization, and the list for this is given below, divided into two blocks.

Remote team collaboration tools

Coordination is the essence of perfect task completion and result delivery. However, if technology is not implemented in this for new types of team structures, it may be flawed. Here is a list of tools that make remote team collaborations even simpler.

Slack

The team members are allowed to make real-time connections using the messaging features on this tool, and it has features like instant messaging, video and voice calls and file sharing. It allows the users to create specific channels for different teams and projects, features in direct messaging and easy-to-use coordinate features to connect with applications like Trello.

The search function on Slack is robust and finds past conversations and files that team members share. It is easier for remote teams to stay connected using this tool and collaborate effectively, regardless of each member’s location.

Microsoft Teams

Chatting, video calling and file sharing are very important in team collaboration. Microsoft Teams allow users to share files and interact over these files in real time. Sharepoint and OneNote are some of the important features one can get with this tool, and you can also connect it with several other third-party tools. It allows the users to create specific projects for teams to share files and discuss information in these channels.

One can use Microsoft Teams to conduct video conferences and online meetings for clarification of targets and take updates on projects at hand. Moreover, with Microsoft, team members find it easier to connect and collaborate effectively, even if they are all working in different time zones.

Google Meet

It is a video conferencing tool where employees can have online conferences and collaborate through its screen-sharing features. For better connectivity and information sharing, google meet also has full connectivity with tools from Google, including Google Calendar, Google Drive and more.

With Google Meet, users can create video meetings and invite members by sending a link or using their emails. Live captioning and translating features allow the users to eliminate interaction barriers between the team members from various locations. It allows clear coordination among the team members even though they do not speak the same language. Face-to-face interaction between the hybrid team members is something that eliminates the possibility of misunderstanding.

Figma

Design creation and sharing are sometimes of greater importance in some types of businesses, and Figma is the tool that such business teams need today. It has many new features that allow the users to coordinate by commenting, prototyping and version-controlling the shared file.

It makes designing work easier for the teams in real-time. Sharing features for libraries on the tools make it simpler for the users to maintain consistency over the whole team. With Figma, it becomes easier for the remote teams to create designs together, iterate quickly and provide feedback on the same.

Mural

Visual connectivity in real-time is one of the best features at Mural. It has several other coordination and productivity features like Sticky notes, diagrams and template sharing. It can help remote teams to work on specific projects and topics while staying connected and coordinating for better outputs.

It has integration features for many other tools like Slack and Trello. It makes it easier for members to connect even if they work on other tools and software for various purposes. Working together on visual projects, brainstorming ideas for new projects and collaborating on solutions are some of the most important things that make it a perfect tool for team collaboration.

Remote employee management tools

Here’s a list of tools that allows easy management of remote and hybrid employees in an organization.

GanttPro

GanttPro is one of the best tools that makes it easier for managers to monitor teams and handle the workload. Some features that make it a good tool include planning, scheduling and work tracking. Easy creation and handling options for projects on this platform makes it suitable for small-scale and medium-scale organizations.

Moreover, assigning tasks to employees, taking real-time reports of progress and much more makes it stand out of the line. The users are allowed to create timelines, schedules on projects, and calendars and allocate resources for better and more efficient working. For more information about this tool, you can visit the official website and use its highly popular features including quick Gantt chart creator.

Hubstaff

It is a tool that allows focusing on time tracking and productivity enhancement by allowing managers to monitor the real-time working of employees. It has features including time tracking,  activity monitoring, and screen capture that make it better for managers working under remote setup.

Hubstaff ensures that the team meets their targets within the given deadline period. Moreover, it allows connectivity with other team management tools like Asana and Trello so that managers can easily record and report progress.

Trello

The simple and intuitive team coordination features of Trello is something that makes it one of the best management tools in 2023. It has additional features like boards, lists and cards to make sure that managers find it easy to allocate and monitor work easily.

Furthermore, it allows the teams to work using a variety of tools like Google Drive so that everyone in the team works together.

Workzone

It is a centralized platform that allows teams to work and keep track of work in one place. Workzone is popular for its task handling, team coordination and reporting features. It allows the manager to easily manage work and keep track of targets.

It has a real-time update feature to make sure that managers detect and eliminate any flaws in work on time. Moreover, it can be connected to other tools while providing notifications to ensure on-time actions by team members and task managers.

Remote team communication tools

Let’s not check out some tools that help remote teams to interact and meet targets.

Zoom

The face to face conferencing feature of Zoom allows remote teams and managers to connect with meetings and webinars online. With Zoom, users can use features like video sharing, recording, breakout room and virtual backgrounds making communication effective and easier.

It has various char features enabling the users to send messages during meetings. It provides easy communication and spread of information. Moreover, it has high video and audio quality, and therefore, it is highly suitable for remote teams.

Discord

Discord is an online platform that is becoming more popular among remote teams. It is a highly flexible interface for every member to use. Hybrid teams can easily interact over video and voice calls to have real-time conversations over projects.

It is one of the few team communication tools out there to allow a customizable interface. With a custom interface, the users find it more engaging and easy to operate, which contributes to productivity.

Flock

It helps the team by giving a place for easy communication and coordination. Flock is a messaging application to give users to chat and share files while working on projects and tasks. Users have options to connect over texts, calls, and video calls in addition to screen sharing and third-party tool integration.

There are several other apps to connect with the Flock and they include Google Drive, Trello and more. The users can create an on-screen to-do list that makes sure that teams stay on track and organized throughout the completion of a project.

Skype

Skype is among the list of most reliable team communication tools out there that can help in online meetings and webinars. Its screen share and recording features allow the users to coordinate work efforts and complete projects on time.

With features to integrate with other apps like Microsoft tools, it ensures seamless work coordination. Additionally, you can use a desktop or mobile version to ensure that employees can stay in touch with the team from anywhere and anytime.

File sharing and syncing

File sharing is crucial like coordination in group projects, and let’s get you a summary of the perfect tools for sharing and syncing files among your team members.

Dropbox

It is a file-sharing and syncing tool that works on a cloud basis. It enables users to check and edit files regardless of their location. Collaborations are pretty easy with this tool, and real-time syncing makes sure that none of the changes in files from any device connected go unnoticed.

Using this tool, teams can work remotely on single or multiple files with advanced security features like TFA, encryption and much more. It makes sure that any sensitive data shared on the tool remains secure.

OneDrive

It is a file-sharing tool that integrates over other tools like Microsoft tools. It makes coordination simpler and safer. OneDrive is safer and allows version control, fire safety and on-time change tracking.

Box

Box enables collaborative and real time tracking. With security features like TFA, encryption and much more, there is next-level data security on this platform. The users can integrate this tool with other software like Salesforce, Slack and google suite, which makes it among the few versatile collaboration tools.

Sync.com

It is a file-sharing tool that offers end-to-end encryption of data to serve maximum safety. It allows you to operate and work coordinately in real-time with options such as remote wipes and much more for greater security standards. Moreover, it makes working simpler for managers as they can share work and its progress in just a few steps.

Remote virtual office tools

Working in a remote setup is not as easy as you think it to be. It can be less effective with inappropriate tools. So, here are some tools to get a virtual office experience from anywhere to prepare flawless projects.

Sococo

It is an online platform where you can work in a virtual office environment. All users in a team can keep an eye on each other’s progress and interact to experience something similar to a physical office environment.

There are various customization options available for team members, along with conference rooms and individual workspaces. Additionally, there are voice and video calls for the users to interact while sharing important docs and live screen when working on projects and reporting progress.

Remo

Remo is a virtual event platform allowing users to experience that they are in the office while still being at home. You get options such as remote screen sharing, video chatting, and doc sharing for convenient interaction.

Using Remo, users can hold virtual meetings and events to collaborate on important projects together. Everyone using Remo can experience virtual office setup, improving productivity and ensuring on time result delivery.

Virtual Office by Alliance

It offers mail address, mail forwarding and telephone answering services for remote team employees. Virtual Office by Alliance creates an executive image of members from different places but still needs to use a single business identity.

It has meeting room facilities that can be used for team and individual meetings. Moreover, professional image building focuses on enabling the users to work with customers in a more effective way.

Proximity

Proximity offers a virtual office environment with real time experience for remote teams. It also has a 3D workspace along with customizable office layouts, single person workspace that elevates efficiency and experience with productivity.

Using the Proximity tool, users can connect on a shared screen, voice or video chat and share documents with real-time syncing. Sticky notes along with whiteboards are additional features.

Bottom line

Flexibility is an important ingredient for the success of remote team projects. Rigidity in working can destroy the comfort zone of employees and therefore they may not be able to deliver expected results. The tools mentioned in this post initiate better communication, better management, enhanced coordination and more within remote team setup. Using these tools can prove to be significantly helpful in getting desired results and higher yield to the company.